Article I: Purpose:
The purpose of the student group Alternative Spring Break (ASB) is to organize service trips for MIT students to participate in during spring vacation.
Article II: Membership:
Section 1: Any member of the MIT student community is eligible for membership. One is considered a member of this organization if he or she has attended at least one meeting in the preceding term or has participated in a service trip organized by this student group in the preceding year.
Section 2: This organization shall not discriminate based on any characteristic listed in the MIT Nondiscrimination Policy for membership, officer position, or in any other aspect.
Article III: Officers
The organization has several officer positions: President, Treasurer, Secretary, Freshman Representative, Fundraising Chair, Publicity Chair, and Member-At-Large. These positions are held for a full year (beginning of Summer semester to end of Spring semester) and must be held by distinct MIT students. The positions (for the following year) are voted for at the end of Spring semester. Voting is performed by all members of the organization. A plurality decides the winner. Quorum is the presence of the President, the Treasurer, the Secretary, as well as at least ½ of the remaining members.
The PRESIDENT shall be the official representative of the group to other organizations and to MIT. He or she shall also preside over all meetings and be responsible for determining meetings times and delegating responsibilities as appropriate.
The TREASURER shall be responsible for all relevant finances of the group and required to sign all checks/vouchers. He or she shall also be in charge of tabulating grants allocated to service trip members and providing any club financial information upon the request of any active members.
The SECRETARY shall be responsible for recording the minutes of every executive meeting, managing email lists, and providing any information upon the request of ASA and Finance Board or any active member.
The FRESHMAN REPRESENTATIVE shall be responsible for organizing the logistics of one spring break service trip.
The FUNDRAISING CHAIR shall be responsible for organizing fundraising events (including bake sales), and researching and applying to grants.
The PUBLICITY CHAIR shall be responsible for publicizing club events, including general body meetings, fundraising events, and application release.
The MEMBER-AT-LARGE shall be responsible for advising the president and the executive board on pertinent decisions based on past experience of the group.
Officers may resign from their post of their own will. They can also be removed from their post by a ⅔ vote of all members. If an officer resigns or is removed, a new election to replace the officer must be performed as soon as possible (next weekly meeting). The President has the power to temporarily replace the officer with a member of his choice until an official vote is performed.
Article IV: Meetings
Section 1: Meetings shall be held at least once a week.
Section 2: Meetings shall be presided over by the President unless he or she is absent, in which case the Treasurer shall preside.
Section 3: All decisions shall be made by a majority vote of the members present, unless it pertains to the removal of an officer, in which a ⅔ vote of the members is necessary..
Article V: Amendments
Section 1: Amendments shall be presented by any member of the organization.
Section 2: Amendments shall be passed by a two-thirds vote of the members present.
Section 3: Quorum for amending this constitution shall be two-thirds of all members of the organization as well as the President, the Treasurer, and the Secretary.
Article VI: ASA Governance Clause
The Alternative Spring Break agrees to abide by the rules and regulations of the Association of Student Activities, and its executive board. This constitution, amendments to it, and the by-laws of this organization shall be subject to review by the ASA Executive Board to ensure that they are in accordance with the aforementioned rules and regulations.